4 AI Roles That Make Communications Faster (Without the Fluff)
Communicators face impossible math: do more work, faster, with fewer mistakes. Plus stay strategic and creative.
AI can help solve this—if you know exactly how to use it. Most people either don't trust the output or waste time on vague prompts.
If you're just starting out, here are four specific roles AI can play in your workflow today.
1. The Personal Assistant
AI is fast. Use it for tasks that slow you down, or to keep track of things you need to get done.
Use it for:
Turning reports into summaries
Try this prompt: "Summarize these meeting notes into 3 action points for a team update email. Use a supportive tone. Keep it under 100 words." [Paste notes here]
Converting rambling meeting notes into clear action items
Try this prompt: "Turn these meeting notes into 3 specific action items with owners and deadlines." [Paste notes]
Reformatting content for different platforms
Try this prompt: "Reformat this blog post for LinkedIn. Use short paragraphs, bullet points, and a hook opening." [Paste content]
Keeping track of tasks
Try this: Take a picture of your task list or meeting notes from your notebook. Ask your AI assistant to review your notes, identify any tasks and keep track of them. Come back to the conversation when you want to make progress on that project or add more tasks.
2. The Thinking Partner
AI can't make decisions for you. But it can generate options when you're stuck.
Use it for:
Brainstorming headlines, themes, or content formats
Try this prompt: "Give me 10 headline options for this announcement. Make them clear and engaging." [Paste content summary]
Mapping stakeholder reactions before you send
Try this prompt: "How might these 3 audiences react to this message: senior leaders, middle managers, frontline staff?" [Paste message]
Reframing messages for different audiences
Try this prompt: "Rewrite this message for [specific audience]. Adjust tone and focus points accordingly." [Paste original message]
3. The First-Draft Copywriter
You still own the final output. AI just gets you 70% there instead of starting from zero.
Use it for:
Turning raw notes into publishable drafts
Try this prompt: "Turn these rough notes into a polished [email/post/memo]. Use a professional but friendly tone." [Paste notes]
Matching tone and structure from past examples
Try this prompt: "Write similar content using this tone and structure as a guide." [Paste example + new content brief]
Adapting content for different channels
Try this prompt: "Adapt this content for [platform]. Adjust length, tone, and format for that audience." [Paste original content]
4. The Pressure Tester
AI can play devil's advocate and reveal blind spots.
Use it for:
Spotting jargon, assumptions, or unclear logic
Try this prompt: "Review this draft. Flag any jargon, unclear points, or assumptions. Suggest simpler alternatives." [Paste draft]
Reviewing tone for specific audiences
Try this prompt: "Does this tone work for [specific audience]? Point out anything that might not land well." [Paste content]
Stress-testing sensitive messaging
Try this prompt: "Review this sensitive message. What could go wrong? What might people misunderstand?" [Paste message]
Pick one role above. Try it on your next project.
